How to Write Website Content That People Will Actually Read

Writing for the web is quite different from writing for print.

Not only do people read differently online (in fact, they scan, rather than read), but there are challenges around screen resolution, load time, and website layout that impact what and how you write for the web.

While there are some excellent resources that teach new online content writers what to say and how to say it (see CopyBlogger or ProBlogger), there are far fewer resources that show you how to format your awesome content so that people will actually read it online.

I guess it's not all that 'sexy' to talk about formatting, typeface, spacing, and the like. But if you get this wrong, it doesn't matter how good your content is - people just won't read it. So here are my top two tips for making your content highly readable for online viewers.

Tip #1 - Keep It Short

It’s a well-known fact that web users don’t read – they skim. At best, people only read about 28% of the text on a web page. That’s right – only ¼ of your carefully crafted words are actually read.

So what are readers actually doing? They’re jumping around on the page looking for keywords and phrases that might indicate something of interest to them. To them, the rest of the page is just “filler” to be ignored.

In fact, studies show that if we simply cut out half the content on a web page, usability would increase by 58%. And if concise text is combined with a scannable layout (see next tip) and objective wording, usability can increase by a whopping 124%!

How to Keep It Short -

  • Write down what you’d like to put on your web page. Then cut it in half (or more) – most of it is just “filler.”
  • Put your main point up front. Many users don’t scroll down if they don’t see what they’re looking for in the first sentence or two (but they WILL scroll if encouraged to do so)
  • Use easy-to-understand, shorter, common words and phrases.
  • Keep paragraphs and sentences short and sweet.
  • Test your page with a readability formula, such as The Readability Test Tool. It will tell you if you’re too wordy or complicated, or if you’ve gotten it just right.

Tip #2 - Help Readers Scan Your Webpages Quickly

When we look at a webpage, we don't see it as a whole, but rather as compartmentalized chunks of information. We tend to read in blocks, going directly to items that seem to match what we’re actively looking for. We move our eyes from left to right, then continue on down the page in an F-shaped pattern, skipping a lot of text in between. On a well-designed website, this skimming allows us to quickly find important content; on a poorly-designed site, viewers simply give up in frustration and quickly leave.

Designing and structuring your webpages with skimming in mind can improve how easily viewers read and understand your content. By using scannable text (see below), you can significantly increase website usability.

What is Scannable Text?

  • Keywords are highlighted (this can be hyperlinks, typeface variations, color changes, or anything else the draws attention to specific words)
  • Information is presented in bulleted lists
  • Key information is presented in the first few words of a paragraph
  • Each paragraph has only one idea
  • Content is divided into blocks
  • Each block has a meaningful header

How to Create Scannable Text

  • Before you start writing, organize your content into logical blocks (an outline will help with this)
  • Use simple and concise headings for each block
  • Use keyword-rich headings to help people skim
  • Make the first two words count - users tend to read the first few words of headings, titles, and links when they’re scanning a webpage
  • Front-load keywords in webpage titles, headings, and links
  • Use the inverted pyramid writing style to put important information at the top of your articles

What other techniques have you used to encourage viewers to read your online content?

Update: An interesting article from Jeff Bullas (20 Simple Tips for Writing a Blog Post that Begs to be Read) on the importance of headlines, formatting, and content in encouraging people to read your entire blog post.


  1. Robin Horton/Urban Gardens on December 7, 2011 at 10:34 am

    Good points! I would also add that chunked text separated by good images also sustains interest and can encourage readers to read on.

    • Monica Hemingway on December 7, 2011 at 1:01 pm

      Thanks Robin. And you’re so right – images (the “right” images) can make a big difference in whether or not people will even look at your site, let alone read the content.

  2. Morris May on December 23, 2011 at 4:47 am

    A good use of scanable text being used on this blog (as it should on all). If your readers are interested in more detail, they will click to follow the link and so by keeping the text short and sweet.

    Only an opinion, but I would use the last paragraph of an article to sum up and encourage the reader, either with a Call To Action or further reading. A lot of people will scroll to the bottom of the page (Google is discovering that ads at the bottom of the page are more successful than those at the side, for instance), often missing out the detailed ‘middle’. If they like what they see there or have quickly scan read on the way down, they may investigate further by reading in depth.

    By the way, this is well written. There is no point at which I have to read more, without having taken the essence away with me… let it always read like a great newspaper article (in its structure, I mean!)

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